How do I display a fixed value on a PDF field?

Last updated: May 29, 2026

When a value on a generated PDF is always the same no matter who's being onboarded — a fixed company representative, a director's name, a standing clause — type it straight into the field mapping so it renders on every PDF without asking the employee for it.

Before you start

You have permission to edit forms on your account.
The form already has a PDF attached, and you're working in the PDF mapping view.
It helps to know that PDF mappings are LiquidJS templates (see 📄 How do I display only first and last initials from a signature in a PDF mapping? for the underlying idea).

Steps

A PDF field mapping is a LiquidJS template. Plain text with no Liquid tags renders exactly as typed — so a fixed value is just the value itself, typed into the mapping. There are no variables to wire up.

Open the form in the editor and switch to the PDF tab to load the PDF mapping view.
Find the PDF field where the fixed value should appear. If the document doesn't have a field there yet, add a text field at that spot and give it a descriptive name — for example eu_director_name — then save.
You should see the field appear as an unmapped field in the right-hand list.
Click the field to open its mapping editor (the edit icon on the field card).
Type the value exactly as it should appear on the PDF — for example Homer Simpson. Clear any default template first. No Liquid tags are needed; the text renders verbatim.
Save the mapping.

The value lives in the mapping, not baked into the PDF. That's deliberate: when it changes — a new director, a new signatory — you update the mapping and every future PDF picks up the new value, with no need to re-edit or re-upload the document. It also means the field shows the same value on every PDF regardless of what the employee enters, so reserve a fixed value for things that genuinely never vary by person.

Verify

Preview the PDF from the form editor with any test submission. The field should show your fixed value — for example Homer Simpson — every time, regardless of what the employee entered.

If the field renders blank, confirm you saved the mapping and that the value isn't wrapped in Liquid tags that point at an empty field. A fixed value should be plain text only.

📄 How do I display only first and last initials from a signature in a PDF mapping? (How-to) — transforming a dynamic value in a mapping
📄 How do I build a form from scratch? (How-to)
📄 How do I swap the PDF on a published form without losing my mappings? (How-to)